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Evidence Guide: PUAMAN004 - Manage procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PUAMAN004 - Manage procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare appropriate documentation

  1. Preparation of documentation is managed, in accordance with organisational policies and procedures
Preparation of documentation is managed, in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conditions and specifications for tendering contracts is in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Tendering process conforms with organisational tender and/or supply code of practice

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inquiries during the tender process are resolved and all tenderers are advised of any relevant clarifications and/or changes, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish the basis of tendering

  1. The form of tender is determined, in accordance with organisational policies and procedures
The form of tender is determined, in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Expressions of interest are sought through the publication of tender details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Expressions of interest are evaluated, and potential tenderers are short listed, in accordance with organisational procurement policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive and assess tenders

  1. Documents are received and opened, in accordance with organisational policies and procedures
Documents are received and opened, in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Tenders are checked for compliance with conditions set out in expression of interest details and/or request for offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Details of tenders are compared with established evaluation criteria, in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Checks are made, in accordance with organisational procedures, to ensure that principles of probity, fairness and commercial confidentiality are met throughout the tender process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issues which may require negotiation with applicants are identified and addressed in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select successful respondent

  1. Selection process is based on evaluation criteria
Selection process is based on evaluation criteria

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Actual or potential conflicts of interests are checked for disclosure

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

A contractor is selected from the registered contractors' panel to assist in the selection process, if required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contractor prices and conditions are examined, in accordance with organisational procedures, to determine if their offer is clear, calculable and not open to manipulation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

A cost benefit analysis is undertaken to show that the selected tenderer offers best value for money

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise contract details

  1. Letter of acceptance outlining all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions is drafted and forwarded, in accordance with organisational procedures
Letter of acceptance outlining all relevant requirements for signing of documentation and satisfaction of pre-commencement conditions is drafted and forwarded, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discrepancies and disagreements about proposed tender arrangements are clarified and resolved, in accordance with organisational procedures, prior to entering into a formal agreement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contract is executed, in accordance with organisational procedures and legal requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unsuccessful tenderers are informed of result of tender process and are briefed, if appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contract documents are prepared, approved and distributed, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Fulfilment of any outstanding contract requirements is checked and rectified, in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate performance of contract on completion

  1. Contract conditions and responsibilities are reviewed with relevant personnel
Contract conditions and responsibilities are reviewed with relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contract completion is authorised in writing to confirm services have been performed satisfactorily, in accordance with contract objectives and specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contractor performance and/or level of service is evaluated, in accordance with organisational procedures, against agreed benchmarks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge
Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.